Most companies are familiar with this: On the desk in the administration, invoices and delivery notes pile up that have to be scanned, checked and filed away. This process, which is often done manually, takes up a lot of valuable time that could be put to better use elsewhere.

The advantages of digitization are obvious. Scan documents - possibly in batches and from different sources -, automatic import and assignment of the documents to customers and suppliers, so that these documents can be accessed at all relevant points? Reprint? Cost savings in materials and time? That not only sounds fantastic, it is also easy to implement.

An ERP like winweb-food offers such a program as standard. Document management includes accounting concerning, among other things, the areas of purchasing and sales. Here, documents from various sources can be captured or documents generated in the program can be managed. Both scans created in different ways and the receipt of invoices by email can be processed in batches here.
The import is automatic, incl. the assignment of the documents to different predefined document types. The text recognition enables checking and posting of the contents. Print repetition can be triggered in all relevant program sections.

And incidentally, it is also a secure matter: the data can only be viewed by authorized groups of people and are stored in the DMS on your own server.

Administration and accounting can be this simple and fast. But not only that, the DMS can also be used in many ways in quality assurance. More on that shortly.