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Mandatory e-invoicing from 2025

Are you ready for the e-invoicing requirement from 2025?

The digitalization of the business world is advancing - and with it the legal requirements. From January 1, 2025, electronic invoicing will become mandatory in the B2B sector. Companies in Germany must then be able to receive e-invoices in the ZUGFeRD format (profile EN16931). But that is only the beginning. We have compiled the most important information for you - compact and easy to understand.

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What does the new regulation mean for you?

The requirements for e-invoices are becoming stricter. In addition to receipt, they must also be archived in an audit-proof manner for 10 years in the original format. It is not enough to save only a copy of the invoice. You must ensure that every invoice remains linked to the associated business transaction. It is also important:

  • Paper printouts or graphic formats like .jpeg or .docx are not sufficient.
  • A PDF invoice sent by email will no longer count as a real e-invoice from 2025 onwards.
  • Outlook and similar tools are not permitted archiving systems.
  • If you receive an e-invoice, you must also accept it.

 

When does what become mandatory?

The introduction of e-invoicing takes place step by step:

  • From 2027: Companies with annual sales over 800,000 euros must issue e-invoices.
  • From 2028 The e-invoice will become mandatory for all domestic B2B sales.

 

winweb-food makes you fit for ZUGFeRD

As a software partner to the food industry, we know how important reliable and flexible ERP solutions are for our customers. So that you can continue to work without worries in 2025 and beyond, we have good news:

As part of our maintenance contract, we integrate the legally required changes into our ERP solution winweb-food. Upon request, we provide you with the ZUGFeRD format free of charge available.

  • Shipping is carried out as usual by e-mail.
  • The invoice is sent as PDF/A-3, with the machine-readable XML data integrated in the PDF.

Important: An update to the latest version of winweb-food is absolutely necessary for this, as this extension cannot be provided as a patch.

Meet the legal requirements – with our DMS

Our integrated document management system (DMS) ensures that you meet the legal requirements for archiving e-invoices. The system automatically backs up all documents with every database backup.

 

What remains subject to a fee?

In addition to ZUGFeRD, we continue to offer support for XRechnung and EDI-Invoice. However, these formats remain subject to a charge.

 

Act now and be prepared

The e-invoicing obligation is coming – and with it new requirements for your company. With winweb-food and our service, you are optimally prepared for it. Our goal is to make the transition as easy as possible for you.

Do you have any questions or would you like to learn more? Our team will be happy to assist you!

Winweb Content Team

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